Resume guide · Updated October 2026
Data Entry Clerk Resume Example and Writing Guide
Short answer
A data entry resume should state your typing speed in words per minute (and keystrokes per hour for 10-key) with your accuracy rate, then show volume: records, invoices or forms entered per day. List the software you use, such as Excel, an ERP system or a CRM, any industry rules you follow, such as HIPAA, and certifications like Microsoft Office Specialist.
| Median pay (2025) | $41,340 per year ($19.88 per hour) |
|---|---|
| Job outlook, 2025-35 | Decline (-1% or lower) |
| Number of jobs | 131,800 |
Source: O*NET OnLine (U.S. Department of Labor), Data Entry Keyers (43-9021.00), checked 27 October 2026.
Data Entry Clerk resume example
Below is a full data entry clerk resume for Kevin Tran, a fictional data Entry Specialist, Accounts Payable and Order Processing in Phoenix, AZ. Keep the section order, then replace each line with your own work and results.
Kevin Tran
Data Entry Specialist, Accounts Payable and Order Processing
Phoenix, AZ · kevin.tran@example.com · (555) 012-6648 · linkedin.com/in/kevintran
Summary
Data entry specialist with 4 years in accounts payable and order processing. Types 72 WPM and 11,500 KPH on 10-key with a 99.6% audited accuracy rate. Enters 300 to 400 invoices a day in SAP and resolves mismatches with vendors and purchasing. Microsoft Office Specialist in Excel.
Experience
Data Entry Specialist, Desert Sun Distribution
Apr 2023 to present
Phoenix, AZ
- Enter 300 to 400 vendor invoices a day into SAP, matching each one to its purchase order and receiving record before posting.
- Hold a 99.6% accuracy rate on monthly quality audits of 200 randomly sampled entries throughout 2025.
- Built an Excel exception log with XLOOKUP and conditional formatting that cut the weekly unmatched-invoice backlog from about 120 to 35.
- Scan and index about 1,500 documents a week into the document management system using a standard naming convention.
Data Entry Clerk, Copper State Health Partners
Jun 2021 to Mar 2023
Mesa, AZ
- Keyed patient demographics and insurance details from intake forms into the EMR for a 12-provider clinic, about 180 records a day.
- Verified insurance eligibility online and flagged mismatches to billing before claims went out.
- Followed HIPAA procedures for paper records, including locked storage, clean-desk rules and scheduled shredding.
Office Assistant (part-time), Sonoran Community College Admissions Office
Aug 2019 to May 2021
Tempe, AZ
- Entered 60 to 80 student applications a day into the student information system during peak admission weeks.
- Kept a spreadsheet of missing documents for about 900 applicants and sent weekly reminder emails.
- Answered phone and email questions and routed transcripts to evaluators the same day.
Typing test results
- 72 WPM with 99% accuracy on a 5-minute test (2026)
- 11,500 KPH on a 10-key numeric test (2026)
Education
Associate of Applied Science, Business Administration, Sonoran Community College
2021
Certifications
Microsoft Office Specialist: Excel Associate (Certiport)
Skills
Data entry (72 WPM) · 10-key (11,500 KPH) · Microsoft Excel (XLOOKUP, pivot tables, data validation) · SAP · Salesforce · Microsoft Access · Document scanning and indexing · Data verification · HIPAA procedures
Data Entry Clerk resume summary examples
4 data entry clerk summaries, one each for entry level, experienced (finance), medical data entry and remote data entry. Pick the closest and rewrite it with your own title, years and one real result.
Detail-focused office assistant with 1 year of part-time data entry in a college admissions office. Types 60 WPM with 98% accuracy and works comfortably in Excel, Google Sheets and student information systems. Available for full-time day shifts.
Data entry clerk with 5 years in accounts payable. Processes more than 250 invoices a day in Oracle NetSuite with three-way matching and keeps a 99.5% audited accuracy rate. Fast on 10-key (12,000 KPH) and trusted with vendor master data updates.
Medical data entry specialist with 3 years in a multispecialty clinic. Enters patient demographics, insurance and charge data in Epic and athenahealth, verifies eligibility and follows HIPAA procedures. Familiar with CPT and ICD-10 code fields.
Remote data entry specialist with 4 years of home-based work for e-commerce clients. Updates product listings, prices and inventory in Shopify and Salesforce, meets 24-hour turnaround targets and works from a secure, dedicated workstation.
Data Entry Clerk resume objective examples
Use an objective instead of a summary for no experience and career changer (retail) situations: one or two sentences on what you bring and the data entry clerk job you want.
Recent high school graduate who types 55 WPM with 98% accuracy, seeking an entry-level data entry role where careful checking and steady output matter more than prior office experience.
Retail cashier with 3 years of POS work, inventory counts and cash reconciliation, moving into data entry where accuracy with numbers and long focused shifts carry over directly.
Data Entry Clerk resume bullet points
Bullets grouped by volume and speed, accuracy and quality control, software and process improvement and records and confidentiality. The numbers are illustrations; put in your own.
Volume and speed
- Processed 350 purchase orders a day in Oracle NetSuite and met same-day posting targets through quarter-end.
- Entered more than 2,000 survey responses a week into a research database with double-entry verification.
- Cleared a 6-week backlog of 4,800 paper claims in 3 weeks by batching forms by type and payer.
Accuracy and quality control
- Kept 99.7% accuracy on weekly supervisor audits for 18 consecutive months.
- Found and merged 140 duplicate customer records during a CRM cleanup using Excel conditional formatting and manual review.
- Compared keyed totals to batch control sheets every day and resolved each variance before close.
Software and process improvement
- Created an Excel intake template with data validation drop-downs that cut free-text errors on vendor forms.
- Wrote a one-page entry guide for new hires covering field rules, naming conventions and exception handling.
- Tested a new OCR capture tool before go-live and logged field-level errors for the IT team.
Records and confidentiality
- Scanned, indexed and filed about 1,200 HR and payroll documents a week in folders with restricted permissions.
- Handled protected health information under HIPAA, following clean-desk and secure shredding procedures.
- Pulled requested records for internal and external audits within 24 hours.
Skills for a data entry clerk resume
17 skills employers list in data entry clerk postings. Include the ones the posting asks for and that your bullets prove.
| Type | Skills |
|---|---|
| Hard skills | Typing speed (WPM) and accuracy, 10-key data entry (KPH), Microsoft Excel, Data verification and validation, Database entry and updates, Document scanning and indexing, Invoice and purchase order processing, Records management, CRM data maintenance, Basic bookkeeping, HIPAA and data privacy |
| Soft skills | Attention to detail, Focus over long sessions, Reliability on deadlines, Clear written communication, Discretion with confidential data, Self-direction for remote work |
| Tools and software | Microsoft Excel, Microsoft Access, Google Sheets, SAP, Oracle NetSuite, Microsoft Dynamics, QuickBooks, Salesforce, EMR systems such as Epic |
Certifications for a data entry clerk resume
| Credential | Issued by | When it matters |
|---|---|---|
| Microsoft Office Specialist (MOS), Associate or Expert | Certiport, a Pearson VUE business (backed by Microsoft) | Proof of Office skills on a recognized exam. The Excel certification is the most relevant one for data entry. |
| Certified Medical Administrative Assistant (CMAA) | National Healthcareer Association (NHA) | Useful for medical data entry, registration and front-desk roles in clinics and hospitals. |
| Typing test results | A staffing agency or a shareable online typing test | Not a formal credential, but a recent tested WPM and accuracy rate answers the first question many data entry postings ask. |
How do you list typing speed on a data entry resume?
Put your speed in two places: the summary ("types 72 WPM with 99% accuracy") and the skills section. Always pair speed with accuracy, because a fast typist who makes errors creates rework. If you use a numeric keypad, add your 10-key speed in keystrokes per hour (KPH).
Use a result from a timed test you took in the last year, and note the test length if it was longer than one minute. Many employers test candidates during hiring, so list the number you can repeat on a bad day, not your personal best.
What should a data entry resume include if you have no experience?
Lead with a short objective and your tested typing speed and accuracy. Then list any work where you handled records or numbers: retail registers and inventory counts, restaurant order systems, school office help, volunteer sign-in sheets or a club treasurer role.
A skills section carries more weight than usual on an entry-level data entry resume. Name the software (Excel, Google Sheets, Access) and specific functions you can use, such as sorting, filters, lookups and pivot tables. A Microsoft Office Specialist certification is a quick way to back that up.
Which data entry skills do employers look for by industry?
The core is the same everywhere: speed, accuracy, verification and confidentiality. What changes is the vocabulary and the system. Match the terms in the posting so the applicant tracking system and the hiring manager both see a fit.
- Medical: EMR systems, patient demographics, insurance eligibility, CPT and ICD-10 code fields, HIPAA
- Finance and accounts payable: invoices, purchase orders, three-way matching, vendor records, ERP systems such as SAP or NetSuite
- Logistics: bills of lading, packing lists, warehouse management systems, inventory adjustments
- E-commerce: product listings, SKUs, pricing updates, Shopify or marketplace back ends
- Government and legal: case files, court records, document imaging and records retention schedules
What format and template work best for a data entry resume?
Use a one-page reverse-chronological resume in a clean single-column template. Hiring managers for data entry read the resume itself as a work sample, so consistent date formats, aligned bullets and zero typos matter more here than in most jobs.
Keep standard headings (Summary, Experience, Skills, Education, Certifications) and add a short "Typing test results" line if your speed is a selling point. Send the file type the posting asks for and name it clearly, such as "Kevin-Tran-Data-Entry-Resume.pdf".
How do you show accuracy and volume without exaggerating?
Use numbers you can defend in an interview: records or invoices per day, quality audit scores, backlogs cleared and turnaround times. If your employer never measured accuracy, describe the checks you ran instead, such as comparing batch totals or re-keying samples for verification.
O*NET lists locating and correcting data entry errors, verifying data before entry and comparing data with source documents among the core tasks of this job. Bullets that show those checks speak directly to what the role is.
ATS keywords for a data entry clerk resume
Terms that show up in data entry clerk job postings. Mirror the exact wording of the posting you apply to, but only for work you have done.
- Data Entry
- Data Entry Clerk
- typing speed
- WPM
- 10-key
- KPH
- accuracy
- Microsoft Excel
- data verification
- database management
- records management
- invoice processing
- document scanning
- CRM
- ERP
- confidentiality
- HIPAA
- quality control
Mistakes to avoid on a data entry clerk resume
- A typo on the resume. For an accuracy job, one misspelled word or mixed date format counts against you. Proofread line by line, then read it backward.
- No speed or accuracy numbers. "Fast typist" means nothing; "68 WPM, 99% accuracy" answers the question directly.
- Writing only "Microsoft Office." Name the programs and functions you use: Excel lookups, pivot tables, Access queries, mail merge.
- Inflating your speed. Employers often test applicants. A 90 WPM claim that tests at 55 ends the process.
- Ignoring industry terms. A medical posting expects EMR, insurance and HIPAA; an accounts payable posting expects invoices, purchase orders and matching.
Frequently asked questions
What should a data entry resume include?
Your typing speed and accuracy, 10-key speed if relevant, daily volumes, the software and systems you use, and any confidentiality rules you follow. Add education and certifications such as Microsoft Office Specialist.
How do I write a data entry resume with no experience?
Open with an objective and your tested typing speed and accuracy. List school, retail, volunteer or club work where you handled records or numbers, and a detailed skills section naming the software and functions you can use.
What skills should I put on a data entry resume?
Typing speed and accuracy, 10-key, Excel, data verification, database entry, document scanning and indexing, and records management. Add industry skills from the posting, such as EMR systems, invoice processing or CRM updates.
What typing speed should I put on a data entry resume?
Your real, recently tested speed with its accuracy rate. Check the posting for a stated minimum and apply when you meet it, because many employers run their own typing test.
What is the best format for a data entry resume?
A one-page reverse-chronological resume with a single-column layout and standard headings. Keep formatting consistent, because the resume doubles as a sample of your accuracy.
How much do data entry clerks make?
O*NET OnLine reports a median wage of $41,340 per year ($19.88 per hour) for data entry keyers in 2025. It lists the 2025-2035 outlook as a decline (-1% or lower).
Are certifications worth adding to a data entry resume?
Yes, if they match the job. A Microsoft Office Specialist certification backs up spreadsheet skills, and a medical administrative certification helps for clinic and hospital data entry.
Related guides
Sources, checked 27 October 2026
We opened every page below on that date. Pay, rules and requirements change, so check the source before you rely on a detail.
- O*NET OnLine (U.S. Department of Labor): Data Entry Keyers (43-9021.00) (median wage, employment, outlook, core tasks and software)
- Certiport, a Pearson VUE business: Microsoft Office Specialist (MOS certification levels)