Resume guide · Updated October 2026
Office Manager Resume Example and Writing Guide
Short answer
An office manager resume should show the size of the office you run (staff, locations, budget), the functions you own such as vendors, payroll inputs, onboarding, facilities and scheduling, and results like cost savings or faster processes. Name your software (Microsoft 365 or Google Workspace, QuickBooks, industry systems) and any credential such as the IAAP Certified Administrative Professional.
| Median pay (2025) | $33.41 hourly, $69,500 annual |
|---|---|
| Job outlook, 2025-2035 | Little or no change |
| Number of jobs | 1,506,100 |
Source: O*NET OnLine, First-Line Supervisors of Office and Administrative Support Workers (43-1011.00), checked 27 October 2026.
Office Manager resume example
Below is a full office manager resume for Grace Whitfield, a fictional office Manager, Professional Services in Nashville, TN. Keep the section order, then replace each line with your own work and results.
Grace Whitfield
Office Manager, Professional Services
Nashville, TN · grace.whitfield@example.com · (555) 015-9062 · linkedin.com/in/gracewhitfield
Summary
Office manager with 9 years running offices for professional services firms. Manages operations for a 38-person architecture firm across 2 floors, supervises 2 administrative staff and owns a $420,000 annual operating budget covering facilities, vendors, IT support and supplies. Certified Administrative Professional (IAAP).
Experience
Office Manager, Brennan and Cole Architects
May 2021 to present
Nashville, TN
- Run daily operations for a 38-person firm and supervise a receptionist and an administrative assistant.
- Manage a $420,000 operating budget; renegotiated janitorial, copier and coffee contracts to save $31,000 a year.
- Coordinated the move to a new 14,000-square-foot office with the landlord, movers and IT vendor, with the firm back online the next business day.
- Built a 30-day onboarding checklist for new hires covering equipment, accounts, benefits enrollment and building access, used for 17 hires.
Office Administrator, Cumberland Family Dental
Mar 2017 to Apr 2021
Franklin, TN
- Kept the front office running for a 3-dentist practice seeing 70 to 90 patients a day, scheduling in Dentrix.
- Verified insurance and posted payments, reducing claims rejected for missing information from about 40 to 12 a month.
- Ordered clinical and office supplies on a monthly budget of $9,000 and tracked inventory in a shared spreadsheet.
Receptionist, Riverbend Property Group
Jun 2015 to Feb 2017
Nashville, TN
- Answered 80 to 100 calls a day and routed tenant maintenance requests to 6 property managers.
- Maintained lease files and vendor certificates of insurance for 12 commercial properties.
- Processed rent deposits daily and reconciled the deposit log with accounting each week.
Education
Bachelor of Science in Business Administration, Harpeth Valley College
2015
Certifications
Certified Administrative Professional (CAP), IAAP · Microsoft Office Specialist: Excel Associate (Microsoft)
Skills
Office operations · Budget management · Vendor and contract management · Facilities coordination · Staff supervision · Onboarding · Payroll and timekeeping inputs · Event planning · Microsoft 365 · QuickBooks Online · Gusto
Office Manager resume summary examples
4 office manager summaries, one each for office administrator, office manager, medical office manager and law firm office manager. Pick the closest and rewrite it with your own title, years and one real result.
Office administrator with 4 years supporting a 25-person engineering consultancy. Handles scheduling, supplies, vendor invoices, mail and visitor management, and keeps the shared drive and office policies up to date. Advanced in Microsoft 365 and QuickBooks Online.
Office manager with 7 years in small and midsize businesses. Supervises front-desk and admin staff, manages vendors and a six-figure facilities budget, processes payroll inputs and coordinates onboarding for 20 to 30 hires a year.
Medical office manager with 10 years in multi-provider primary care practices. Oversees 9 front-desk, billing and medical assistant staff, provider schedules, credentialing paperwork and HIPAA compliance, and works in athenahealth and Epic.
Law firm office manager with 8 years in a 20-attorney litigation practice. Manages facilities, staff scheduling, vendor contracts and the firm's practice management system (Clio), and coordinates conflict checks and records retention with the managing partner.
Office Manager resume objective examples
Use an objective instead of a summary for admin assistant stepping up and career changer situations: one or two sentences on what you bring and the office manager job you want.
Administrative assistant with 5 years supporting a 30-person office, seeking a first office manager role where vendor management, onboarding and budget tracking I already handle become the core of the job.
Former retail store manager with 6 years leading teams of 15, scheduling, inventory and vendor relationships, moving into office management where people leadership and operations carry over directly.
Office Manager resume bullet points
Bullets grouped by operations and facilities, budget, vendors and purchasing, people and HR administration and systems and process improvement. The numbers are illustrations; put in your own.
Operations and facilities
- Managed facilities for 2 office locations, coordinating repairs, cleaning, security badges and landlord requests.
- Planned and executed an office move for 45 employees over one weekend with no lost workdays.
- Wrote the office policies handbook covering visitors, supplies, remote work equipment and emergency procedures.
- Maintained the office calendar and booked conference rooms and catering for 15 to 20 client meetings a month.
Budget, vendors and purchasing
- Owned a $250,000 annual office budget and reported monthly variances to the controller.
- Consolidated 9 office supply and service vendors into 4, saving $18,000 a year.
- Processed and coded 150 vendor invoices a month in QuickBooks Online for the outside bookkeeper.
People and HR administration
- Supervised 3 administrative staff, setting schedules, reviewing work and completing annual reviews.
- Coordinated onboarding and offboarding for 25 hires a year, including I-9 verification, equipment and accounts.
- Collected timesheets and submitted biweekly payroll inputs in Gusto for 40 employees with no missed payroll dates.
Systems and process improvement
- Moved paper expense reports to Expensify, cutting reimbursement time from 3 weeks to 5 days.
- Set up a shared ticket queue for IT and facilities requests, replacing scattered emails for a 50-person office.
- Built Excel trackers for leases, insurance certificates and software renewals, with no missed renewal in 3 years.
Skills for an office manager resume
18 skills employers list in office manager postings. Include the ones the posting asks for and that your bullets prove.
| Type | Skills |
|---|---|
| Hard skills | Office operations management, Budgeting and expense tracking, Vendor and contract management, Facilities and lease coordination, Staff supervision and scheduling, Onboarding and offboarding, Payroll and timekeeping inputs, Accounts payable processing, Records management, Event and meeting planning, Policy and procedure writing, Purchasing and inventory |
| Soft skills | Leadership, Organization, Discretion with confidential information, Problem solving, Clear written and verbal communication, Calm prioritization |
| Tools and software | Microsoft 365 (Outlook, Excel, Word, Teams), Google Workspace, QuickBooks Online, Gusto, ADP, Expensify, Slack, Dentrix, athenahealth, Clio |
Certifications for an office manager resume
| Credential | Issued by | When it matters |
|---|---|---|
| Certified Administrative Professional (CAP) | International Association of Administrative Professionals (IAAP) | The best-known credential for administrative professionals. It requires work experience and an exam, and renews every 5 years. |
| Microsoft Office Specialist (MOS) | Microsoft (exams delivered by Certiport) | Useful proof of Excel, Word or Outlook skills, especially for office administrator roles. |
| Certified Medical Manager (CMM) | Professional Association of Health Care Office Management (PAHCOM) | Relevant for managers of physician practices. |
| SHRM Certified Professional (SHRM-CP) | Society for Human Resource Management | Worth listing when the role includes substantial HR work. |
Office manager or office administrator: which title fits your resume?
Use the title that matches your real scope and the posting. "Office manager" usually means you supervise staff, own a budget and make vendor decisions. "Office administrator" usually means you run the processes yourself without direct reports.
If your title was administrator but you managed people or money, keep the real title and put the scope in the first bullet: "Supervised 2 front-desk staff and managed a $90,000 supply and vendor budget". Recruiters search both titles, so include both phrases naturally in your summary.
What numbers belong on an office manager resume?
Office managers are judged on scale, money and reliability. Give headcount and locations, the budget you own, savings you negotiated, hires onboarded, invoices processed, and moves or renovations you led.
Reliability numbers count too: payrolls submitted on time, renewals never missed, reimbursement time cut. They show the quiet work that keeps an office running.
- Scale: "38-person firm across 2 floors"
- Budget: "$420,000 annual operating budget"
- Savings: "renegotiated 3 vendor contracts, saving $31,000 a year"
- Volume: "onboarded 17 hires", "150 invoices a month"
How do medical, legal and small-business office manager resumes differ?
Medical office managers should lead with patient volume, provider schedules, billing and insurance verification, credentialing, HIPAA and the practice system (Epic, athenahealth, eClinicalWorks, Dentrix for dental). Law firm office managers should name the practice management and billing software (Clio, PracticePanther), conflict checks, records retention and attorney support.
In small businesses, the office manager often covers bookkeeping inputs, HR administration and IT vendor management. Say so plainly, because a small company owner reading your resume is looking for someone who can handle all three.
How do you become an office manager from a receptionist or admin role?
Show management tasks you already do: training new front-desk staff, ordering and budgeting supplies, coordinating vendors, building schedules, owning a process end to end. Write each as an ownership bullet rather than "assisted with".
An objective or summary that names the move ("administrative assistant seeking a first office manager role") helps here, and a credential such as the IAAP CAP or a bookkeeping course fills gaps in budget or HR experience.
ATS keywords for an office manager resume
Terms that show up in office manager job postings. Mirror the exact wording of the posting you apply to, but only for work you have done.
- office manager
- office administrator
- office operations
- budget management
- vendor management
- facilities management
- staff supervision
- onboarding
- payroll
- accounts payable
- scheduling
- records management
- Microsoft 365
- Excel
- QuickBooks
- procurement
- policies and procedures
- event planning
Mistakes to avoid on an office manager resume
- A list of tasks with no scale. "Ordered supplies and answered phones" undersells a job where you may run a six-figure budget.
- Skipping the people side. If you supervise or train anyone, say how many and what you are responsible for.
- Generic software lines. "Proficient in computers" should be "Microsoft 365, QuickBooks Online, Gusto and Dentrix".
- Hiding industry experience. Medical, legal and construction offices hire for system and compliance knowledge; name it in the summary.
- Confidential details. Do not include salaries, client names or internal financials you handled.
Frequently asked questions
What should an office manager put on a resume?
The size of the office you run, staff you supervise, budget you own, functions such as vendors, onboarding, payroll inputs and facilities, measurable results, your software and any credential such as the CAP.
What skills should an office manager resume include?
Office operations, budgeting, vendor management, facilities, supervision, onboarding, payroll inputs, accounts payable and records management, plus Microsoft 365 or Google Workspace and QuickBooks. Leadership, organization and discretion are the key soft skills.
What is a good summary for an office manager resume?
Two or three sentences with your years of experience, the type and size of office, your main responsibilities and one result. For example: "Office manager for a 38-person architecture firm, supervising 2 staff and a $420,000 budget; cut vendor costs by $31,000 a year."
How do I write an office manager resume with no management experience?
Lead with the parts of the job you already own, such as training staff, ordering supplies, coordinating vendors and tracking budgets, and write them as ownership bullets. Use an objective that names the move and add a credential if you have one.
How much do office managers make?
O*NET, using BLS data, reports median wages of $33.41 hourly, $69,500 annual in 2025 for first-line supervisors of office and administrative support workers, the occupation that includes office managers. It projects little or no change in employment for 2025-2035.
What is the difference between an office manager and an office administrator resume?
An office manager resume shows supervision, budget ownership and vendor decisions. An office administrator resume focuses on running processes such as scheduling, records, supplies and invoices, usually without direct reports.
Related guides
Sources, checked 27 October 2026
We opened every page below on that date. Pay, rules and requirements change, so check the source before you rely on a detail.
- O*NET OnLine: First-Line Supervisors of Office and Administrative Support Workers (43-1011.00) (job titles including office manager, median wages, employment, projected growth, software)
- U.S. Department of Labor, My Next Move: Certification: Certified Administrative Professional (CAP) (CAP certifying organization, exam and renewal)