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Sample letter · fictional candidate

Software Engineer Cover Letter Example

A short cover letter for a backend engineer applying to a payments platform team. Engineering managers skim, so it makes three concrete points (one migration, one incident, one quality habit) in about 250 words.

Written for
Backend Engineer, Payments Platform
Length
219 words, 4 body paragraphs
Candidate
Rohan Mehta (fictional)
The candidate, employers and numbers are invented. Use the structure, not the facts. Every claim in your own letter should match your resume and be something you can explain in an interview.

The letter, paragraph by paragraph

Rohan Mehta

Pune · rohan.mehta@example.com · github.com/your-handle

Dear Hiring Team,

I’m applying for the Backend Engineer role on your payments platform team. For the past three years I’ve built backend services for a payments product in Pune. Most recently I split our settlement batch job out of a shared monolith database into a Go service, and the nightly run went from about three hours to forty minutes.

Your job post asks for someone who is comfortable owning services in production. I’m on a weekly on-call rotation for six services and have written nine runbooks. After a duplicate-refund incident, I wrote the design doc for idempotency keys on our refund API, led the review and shipped it. We have not had a duplicate refund since.

I’m also careful about how changes land. Before a payroll refactor at my previous job, I raised the module’s test coverage from 35% to 70%, and those tests caught eleven regressions in review. I review about fifteen pull requests a week and enjoy helping newer engineers get their first changes to production.

Your engineering blog post on moving reconciliation to event streams is what made me apply; I’d like to work on that kind of problem with a team that writes its decisions down. I’d be glad to walk you through the settlement migration in more detail.

Thank you for your time.

Best regards, Rohan Mehta

Adapt it to your own application

  1. Replace the blog-post reason with something real: an engineering blog, an open-source repository or a conference talk from the team.
  2. Freshers: swap the work stories for one project and one internship, each with what you built and how you tested it.
  3. Use the stack names from the job ad only where you have used them.
  4. Under 300 words is plenty. Put links to code in the resume, not in the letter.

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