Resume template · Updated October 2026
Office manager resume template
Short answer
Leslie suits an office manager because it prints work experience ahead of skills, and office managers are hired on what they keep running: the budget, the vendors, the building and the onboarding. Its single blue accent looks polished without looking busy. The fictional sample runs a 50-person architecture studio, including a lease renewal and a weekend office move, after starting at the front office of a property management company.
Download the office manager sample
Monica is a fictional office manager. Replace every detail with your own before you send it.
The files are made in your browser by Resumity's own exporters, from this sample. The builder opens it as your own resume: click any line to replace it. Free plan, no watermark.
Why Leslie suits an office manager resume
Leslie prints work experience before skills, which fits a job judged on scope: the headcount you look after, the office budget, the vendor contracts and the move or renovation you ran. The centred blue header and short blue underlines add one touch of colour, and the labelled skill rows keep QuickBooks Online and Gusto apart from operational skills like budgeting.
Second choice: Henrietta. Henrietta is the plainer business choice and prints education right after experience, handy when a recent business degree supports a step up from reception.
What goes in each section, in Leslie's order
Leslie prints its sections in a fixed order, the same in the PDF and the Word file. Here is that order for this sample, and what to put in each section.
- Professional Summary. Headcount and type of office first, then what sits on your desk: budget, facilities, vendors, HR administration, IT coordination. Running a 12-person clinic and a 50-person design studio are different jobs, and the opening line should show which one is yours.
- Work Experience. Start with the size of the operation (people, square footage, the annual budget you track). Then the things you keep running, such as vendor contracts, supplies, onboarding, payroll inputs and the IT provider, and one or two changes you made, with the money or time they saved.
- Skills. Operational skills in one row (budgeting, vendor management, facilities, onboarding, events), software in the next: accounting, payroll or HR, visitor and room booking, workspace tools. In Leslie this follows the jobs, so it confirms tools rather than making the case.
- Education. Highest qualification and year. Office management is learned on the job, so a single line does the work unless a business or HR course matches the posting.
- Office projects. An "Office projects" list for one-off work outside the daily routine: a move, a lease renewal, a new booking system, a safety program. Give the size, budget and result of each.
The sample resume as text
The same content as the files above, so you can copy a line or compare it with your own.
Monica Adeyemi
Office Manager
Denver, CO | monica.adeyemi@example.com | (303) 555-0161 | linkedin.com/in/sample-monica-adeyemi
Office manager for a 50-person architecture studio, responsible for the office budget, facilities, vendor contracts, onboarding and payroll inputs. Led the studio's move to a new building and renegotiated the cleaning and printing contracts. Ten years in office operations, starting at a property management front desk.
Experience
Office Manager, Larkspur Hollis Architects, Denver, CO (04/2020 to Present)
- Run day-to-day operations for a 50-person studio and track an annual office budget of about $420K against plan with the finance partner.
- Manage 14 vendor contracts, including cleaning, security, printing and the managed IT provider; renegotiated the printer lease and cleaning contract, saving about $18K a year.
- Coordinate onboarding and offboarding for about 12 hires a year: desks, equipment, accounts, building access and first-week schedules.
- Prepare biweekly payroll inputs and time-off records in Gusto for the outsourced payroll provider.
- Plan two client open houses and the annual staff retreat each year.
Front Office Coordinator, Cherry Creek Property Partners, Denver, CO (06/2016 to 03/2020)
- Ran the front desk for a property management office serving about 900 residential units.
- Logged maintenance requests, dispatched them to vendors and followed up until each was closed.
- Coded vendor invoices for approval and kept the office supply budget.
Office projects
- Moved the studio to a 16,000 sq ft space over one weekend with no lost working days, within a $95K move budget.
- Supported the managing partner and the broker on the office lease renewal, keeping a clause-by-clause summary for the partners.
- Introduced a desk and room booking system for hybrid schedules.
Education
Bachelor of Science, Business Administration, Front Range State University (05/2016)
Skills
Office budgeting, Vendor management, Facilities coordination, Onboarding, Event planning, Workplace safety, QuickBooks Online, Gusto, Google Workspace, Slack, Envoy, Calm under pressure, Clear updates to leadership
How to make the sample yours
Replace the headcount and budget
Put in your own numbers: people supported, sites, square footage and the budget you control or track. These are the first facts a managing partner or operations director looks for.
Say exactly where HR and finance stop
Many office managers prepare payroll inputs, benefits paperwork or vendor invoices. Write what you really do ("prepare biweekly payroll inputs for the outsourced provider") so nobody assumes you ran payroll alone, or underrates you.
Count your vendor contracts
Cleaning, security, managed IT, printers, catering: one bullet with the number of contracts and one renegotiation result shows commercial judgment.
Borrow the vocabulary of the office you want
A design studio talks about plotters, sample libraries and client presentations; a medical office about patient flow and clinical supplies; a law office about records and conflicts. Use the words of the target office.
Keep one-off projects out of the job bullets
Put the move, the lease or the new phone system in the projects list, so the job bullets show steady operations and the list shows what you delivered.
Keywords to keep where they are true
Terms this kind of resume is usually searched for. Use the posting's exact wording, and only for work you have done.
- office management
- facilities management
- vendor management
- office budget
- lease administration
- onboarding and offboarding
- payroll inputs
- accounts payable
- office relocation
- health and safety
- IT coordination
- QuickBooks Online
- Google Workspace
- event planning
Mistakes to avoid
- Listing every chore ("ordered supplies, restocked the kitchen") instead of the scope you run.
- Leaving out the size of the office and the budget, which is how readers judge your level.
- Implying you are the HR or finance department when you prepare inputs for them.
- Hiding an office move inside a long bullet when it deserves its own line in the projects list.
How the sample PDF reads in text extractors
We exported this sample with Resumity's PDF exporter in Chrome on 2026-10-29 and read the file back with three open-source text extractors. This shows whether software that turns a PDF into text can recover it; it is not a test of any commercial applicant tracking system. How we test templates.
| Extractor | Name, email, phone | Headings | Bullets intact |
|---|---|---|---|
| pdf.js 4.10.38 | All found | 5 of 5 | 8 of 8 |
| pdftotext (Xpdf) 4.00 | All found | 5 of 5 | 8 of 8 |
| pypdf 6.13.0 | All found | 5 of 5 | 8 of 8 |
Frequently asked questions
How is an office manager resume different from an administrative assistant resume?
Ownership. An administrative assistant supports people; an office manager runs the office: budget, vendors, facilities and often HR and finance administration. Your bullets should show the contracts and decisions you manage, not only tasks you complete.
How do I show budget responsibility if I do not set the budget?
Describe your real authority: "track a $420K office budget monthly against plan", "approve supply orders up to $2,500". Accurate wording reads better than an inflated claim, and it survives the reference check.
Should an office manager list HR tasks?
Yes, when they are part of the job: onboarding, benefits paperwork, time-off tracking, payroll inputs. Name the system (Gusto, ADP, BambooHR) and keep the verbs precise, such as "prepare" or "coordinate".
How do I move from receptionist to office manager?
Gather proof of ownership in your current job: a vendor you manage, a supply budget you track, a process you fixed, new hires you set up. Put those bullets ahead of front desk duties and use the summary to name the role you want.
How long should an office manager resume be?
One page for most office managers. If you run several sites or lead a team of administrators, a second page can hold earlier jobs in brief.
Will applicant tracking systems read this Leslie PDF?
The sample PDF read back with its contact details, all 5 section headings and all 8 bullets intact in three open-source text extractors (pdf.js, pdftotext and pypdf). Commercial systems such as Workday, Greenhouse or Taleo were not tested, and each employer configures its own.
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